Everything in one place built for real schools
From branded emails and PDF marksheets to attendance and bulk enrollment—Vidyalaya gives your team one workspace that matches how you already run academics, exams, and communication.
Core capabilities
Modules that connect to the same academic year, roles, and records—so your data stays consistent end to end.
Students & enrollment
- Student profiles, enrollments, and academic year history
- Bulk import from CSV with validation and preview
- Attendance tracking and per-student views
- Link parents and guardians to the right children
Teachers & staff
- Secure invitations and role-based access
- Assignments to grades, sections, shifts, and subjects
- Tools for attendance, exams, and notices in their classes
- Bulk teacher import when you are onboarding a new year
Parents & guardians
- Visibility into their children’s attendance and exams
- Official school emails for notices and events
- Marksheets and admit cards delivered when you publish
- One login per family, scoped to your school
Academic structure
- Faculties, grades, shifts, sections, and subjects
- Multiple academic years with a clear active year
- Enrollments tied to sections for exams and reports
- School calendar, birthdays, and events in one place
Notices & events
- Email preview before notices and events go out
- Target audiences—students, teachers, parents, or admins
- Optional email notifications with attachments
- Notice types with colors; rich content and file attachments
Exams & official PDFs
- Exam types, papers, results entry, publish when ready
- Marksheet and admit card templates—design, preview, activate
- Download PDF packs or resend by email to families
- Exam attendance, grading flows, and result history
Materials & learning resources
- Organize files in folders by class or subject
- Share resources with the right sections and staff
- Keeps learning collateral next to notices and exams
- Less chasing links across chat apps
Attendance & leave
- Mark attendance by class; bulk updates where allowed
- Leave requests with a clear approval path
- Reports leadership can use for compliance and follow-up
- Tied to the same enrollments as exams and reports
Visibility & accountability
- Search across people and records when you need answers fast
- Activity and audit-friendly logs for sensitive actions
- Export school data for backups and transitions
- Dashboard and todos to keep admins aligned
Emails & documents families actually open
Professional, on-brand communication—not plain text from a personal inbox. You control how official school email looks and you always preview before sending.
Branded email templates
Configure email colors and styling to match your school—primary and secondary backgrounds, text colors, and action buttons. Emails can use your school’s primary palette so every notice and event feels official.
- Customize template colors in school settings (no HTML required)
- School logo in the header when you attach branding
- Consistent layout for invitations, notices, events, and system mail
Preview before anyone receives it
Open a live email preview for notices and events exactly as recipients will see it—then send notifications to selected groups (students, teachers, parents, admins) when you are satisfied.
- See formatting, images, and attachments before delivery
- Reduce “oops” sends during admissions and exam season
- Optional file attachments within sensible size limits
Digital signatures
Upload and manage signatures for official documents and PDFs.
Print-ready PDFs
Marksheets and admit cards generated from your active templates.
Resend & bulk actions
Download all or resend exam PDFs to guardians when needed.
Why schools switch to Vidyalaya
Fewer tools to pay for and train on—and a single source of truth when auditors or parents ask questions.
One system instead of many
Admissions lists in one place, exams in the same place as attendance, and official email that matches your brand—no more stitching spreadsheets and chat screenshots together.
Designed for serious exam cycles
Templates, PDF output, publish controls, and guardian delivery—built for schools that run formal assessments, not only homework dropboxes.
Inclusive language support
Use the product in English or Nepali where the interface supports it—so staff and families can work in the language they prefer.
Clear subscription & billing
Schools can review plans, invoices, and payment history in one place—transparent operations for principals and finance.
Ready to Transform Your School?
Join thousands of schools that have already modernized their operations with Vidyalaya.